The three types of feedback
I played Skyrim for the first time this weekend, and I'm so addicted! One of the reasons video games provide such good escapism is the clear feedback between a decision and its result. In contrast, modern day knowledge work is hard to navigate: there are no clear metrics for success and it's hard to know whether any given decision was right or wrong until months later. This makes it hard for employees to improve.
The most effective way to mitigate this is to set up mechanisms that give employees frequent feedback. But not all feedback serves the same purpose. I have found the following breakdown of feedback types useful:
- appreciation: giving praise for good work, with the aim of improving motivation and giving recognition.
- coaching: feedback that aims to make someone improve, regardless of where they currently stand.
- evaluation: feedback aimed at highlighting where somebody is with respect to a particular yardstick. How is their probation going? How are they doing with respect to the promotion they want?
To grow, employees need all three types of feedback. What follows is a worked example of what we have in place in my team (or at Faculty more generally) to cater to all three types of feedback.
People who get more praise probably do better. Praise from someone they trust will probably make them feel recognised and give a sense of impact.
Praising a little often is better than generic feedback once every six months. I try to send messages on Slack when I notice someone doing something well, or in response to a good piece of work. Since the aim of appreciation feedback is improving motivation and recognising good work, it is more important to give the feedback than to dissect exactly why a piece of work was good.
Coaching feedback is aimed at helping a report improve. It is often delivered as part regular discussions with a trusted mentor. I have weekly or fortnightly discussions with a small number of people I'm directly responsible for coaching.
Often, the coachee brings issues they want to work through to the meeting, and we work through those issues together. Alternatively, I bring up topics that I think could be potential areas for growth. I learn about these areas of growth through personal observation, by talking to other team members, or by looking at the results of their last performance review. When delivering this type of feedback, I have found it useful to first understand how the coachee sees their own performance. By asking open-ended questions like "How effective do you think your technical leadership was in this context?" or "How do you think you could help this other more junior person get better?", I can orient myself to see the world from their perspective.
This type of coaching is typically focussed on long-term growth, or helping the coachee navigate the organisation, rather than technical coaching.
Giving effective coaching feedback relies on trust between the coachee and the coach. Both need to express vulnerability: the coach in giving feedback, and the coachee in accepting it without becoming defensive. This relationship of trust is built up over time. The coach needs to demonstrate that they care about helping the coachee improve, for instance, by showing they are willing to dedicate time to their coachee. To allow trust to build, coaching relationships benefit from being long-lived.
Evaluation feedback helps your report understand where they sit with respect to some independent yardstick, like a promotion they want to get, or passing their probation.
When receiving evaluation feedback, the employee will care predominantly about fairness. They will think the feedback is fair if:
- there is a clear definition of the yardstick by which they are being measured. For instance, the employee should have a good understanding of the expectation for passing their probation. An accurate, detailed performance framework helps define how success is measured. It also provides a vocabulary that can be used in coaching conversations.
- there is an objective mechanism for evaluating the employee's performance against this yardstick. At Faculty, to make sure the assessment against the framework is fair, a panel of (typically 3) trusted senior members of each team situates each individual. A panel helps ensure we have both broad coverage of people's skills and mutual accountability for decisions.
Having different mechanisms for evaluation feedback and coaching helps both givers and receivers of feedback distinguish between the two. It also allows the coach to build trust by showing they care personally about their report, while the panel delivering evaluation feedback can build trust by demonstrating integrity.
Giving appreciation, coaching, and evaluation feedback helps make sure people are recognised, that they know what they're doing well and that they have the information they need to improve.